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Extension Publications

TUCE Publication Formats

A: Specific Publications Outlines

1. Educational Materials/Handbooks/Manuals

An educational material, handbook, or manual is a publication or document that takes a comprehensive approach to a subject or program area, and extensively discusses and explains basic concepts as well as issues related to the area, including exercises and/or tests.

  • In the absence of an established and accepted curriculum for any given program area or sub-program area, it is essential that a set of educational materials be developed for use during workshops or other training sessions.
  • The material should consist of an instructor’s guide as well as a participant’s guide. Both guides should be straightforward and easy to use.
  • The contents of the guide should be related to the overall goal and specific objectives of the program area. Each unit/module should begin with a learning objective (i.e., what the participant is expected to learn by the end of the unit or session), and end with an exercise to test what has been learned.
  • The participant guide should be in the form of a workbook with exercises to be completed during sessions and space provided for additional notes.
  • Each session should be followed by a list of resources for additional reading and /or contacts for more information.

2. Workshop Proceedings and Conference Highlights

A workshop proceeding is a publication or document that focuses on key aspects of technical material discussed at the particular workshop. A conference highlight is a publication or document that summarizes events and activities that take place at a conference, including pictures of the activities.

  • These documents should always include an executive summary or overview explaining the purpose of the document, and also emphasizing key aspects of the workshop or conference.
  • The proceedings or highlights should be published within 3-6 months after the program or event.
  • The proceedings/highlights should contain summarized reports on activities such as keynote addresses, plenary sessions and concurrent sessions. Workshop and concurrent session summaries should indicate what was learned and how participants intend to use the information and knowledge gained.
  • Relevant pictures and graphics may be embedded within the report specifying the particular session or activity shown.
  • The report should also acknowledge the members of the various committees as well as funding organizations and partners who played key roles in organizing the workshop or conference.

3. Fact Sheets, Brochures, and Booklets

A fact sheet is a publication or document that highlights key aspects of a particular issue or subject matter in a simple manner. A brochure is a publication or document that focuses on an issue or subject matter in a more straightforward manner consisting of concise paragraphs and mainly bulleted points. A booklet is a publication or document that delves more into an issue or subject matter, and it may or may not be research-based.

  • In the absence of an established and accepted curriculum for any given program area or sub-program area, it is essential that a set of educational materials be developed for use during workshops or other training sessions.
  • Fact sheets should be simple one sheet (2 pages - front and back) or two sheets (four pages - 2 fronts and 2 backs).
  • The first line should show Tuskegee University written in bold and all capitalized or initial letters capitalized with the approved Tuskegee University logo on the top left corner.
  • The second line should show Cooperative Extension Program written in bold and all capitalized or initial letters capitalized.
  • The next line should be the publication number aligned to the left and the program area aligned to the right all bold with initial letters capitalized.
  • This should be followed by the title of the document, centered, bold and all capitalized or with initial letters capitalized.
  • The next line should be the author(s) name(s), followed by the date of the publication (i.e. month and year), and then the main text.
  • Paragraphs should be left-justified and separated by a single space (text block style).
  • Use the times new roman font style and 12 font size with single line spacing.
  • Brochures should be about 4 – 8 pages (2-fold – 4 fold) long.
  • The cover page should have Tuskegee University and Cooperative Extension Program spelled out as well as the document title and some graphics where available.
  • The main text should be preceded by a brief summary or overview.
  • Main headings should be centered and bold with initial letters capitalized
  • Sub-headings should be aligned to the left and bold with initial letters capitalized
  • Booklets may be several pages long, 20 pages or less.
  • The cover page should have Tuskegee University and Cooperative Extension Program spelled out.
  • The cover page should also have the title and graphics if applicable.
  • The text should begin with an introduction, explaining, for example, why the document was written and/or what the reader should expect from the document.
  • Main headings should be centered and bold with initial letters capitalized.
  • Sub-headings should be aligned to the left and bold with initial letters capitalized.
  • The back cover should indicate the author(s), title(s), contact phone numbers, fax numbers, and email addresses as well as the month and year of publication.

4. Newsletters and Quarterly Updates

A newsletter is a publication or document that focuses on current news or issues that are germane to a particular program and quickly need to be shared with external clientele. A quarterly update is a publication or document that focuses on updates in a program area. It may or may not be quickly needed as in a newsletter and maybe geared toward external and internal audiences.

  • Newsletters should be no more than 4 pages and maybe issued quarterly or bi-yearly.
  • It should have Tuskegee University, Cooperative Extension Program, and the approved University logo on the cover page as well as a list of news items or activities featured in the document.
  • A brief program overview may also be included.
  • Item titles should be left-justified and bold with initial letters capitalized.
  • Graphics and/or pictures may be placed within the text with dates, locations, and activities specified.
  • Updates on specific a program area or a number of program areas should present educational information and guidelines or resources relevant to the program area(s).
  • Updates may be several pages long and may contain several units or sub-areas of a broader issue.
  • They may be issued quarterly or bi-yearly and may also include a brief program overview.

5. Blog Pages

  • A blog is an online educational resource or tool for sharing knowledge and information on specific program area(s). It is a communication tool that allows members of a network to comment, make suggestions and request additional information on items posted on the blog.
  • The blog page should show the blogger’s name and profile, the blog title, the title and text for the current post, a link to further reading and other related information on the current post, a link to previous posts, and a text box for comments.

6. Workshop and Conference Announcements

  • Workshop and Conference announcement cards should have the title, dates, and theme for the conference.
  • A shortlist of who should attend or groups of people who would benefit from the program should be provided as well as a brief overview of the activities or events.
  • The location address, reservation, and registration information (web, phone) should also be provided.

B: General Layouts

Title/headings: Titles and main headings should be centered and bold with all capitalized words or initial letters of major words capitalized. Sub-headings should be aligned to the left and bold also with initial letters of major words capitalized.

Tables/figures: Tables and figures should be placed in the text after paragraphs and not within the paragraphs. Tables should be fitted on the page either vertically or horizontally with a font size of at least 10. Table or figure headings may or may not be centered and bold and footnotes may be used for further explanation of items in the table or figure.

Fonts: Font style and size should be uniform throughout the document. Always use Times New Roman as a default font type with 12-point font size for the main text. Document titles particularly on the cover page may be of a larger font size. Tables and figures may be of smaller font size (at least 10).

Citations: All citations in the text should be by the author’s last name and publication year. For works by two authors cite both last names and for three or more authors use the first author’s last name followed by “et al.” Examples: (Smith 2006); (Bowen and Finegan 1999); for work by Joseph Smith, Sam Williams, and Walter Wood, in 2009, use (Smith et al. 2009)

References:

  • A “References” section should follow the main text and should include only those sources cited in the text. References should be listed in alphabetical order and single-spaced.
  • List the last name, first and middle initials of the first author; then the first and middle initials of additional authors followed by their last names. These should be followed by the year of publication, the title and the source of citation (article title, book, etc.), and page numbers where necessary.
  • Capitalize initial letters of major words in the titles of articles and enclose the title in quotation marks.
  • Italicize the name of the journal in which the article appears, and include the volume number, issue number, and page numbers of the journal (not italicized).

Example:/p>

Miller “et al.” 2006. “The Effects of Race, Place, Class, and Gender on Instructional Strategies in Kentucky’s Seventh Grade Science Classes: Individual and School Level Analyses.” Southern Rural Sociology 21(2): 65-88

  • Italicize book titles with initial letters of major words capitalized, and also indicate if the book is a second or later edition. Include name and location of publisher.

Example:/p>

Lobao, L. M. 1990. Locality and Inequality. SUNY Press, Albany, NY.

  • For online journal articles include the date of retrieval and the web link to the document.

Example:/p>

Wimberley, R. and L.V. Morris. 2002. “The Regionalization of Poverty: Assistance for the Black Belt South.” Southern Rural Sociology 18 (1): 294-306. Retrieved April 30, 2008 (http://www.ag.auburn.edu/auxiliary/srsa/pages/articles/SRS%2018%201%20294-306.pdf).

References:

(1) Do not put logos or publication numbers on your document. That will be done by the printer and/or the review team.

(2) Examples of each type of publication can be found with the Executive Assistant for Extension Programs in Morrison-Mayberry Hall or Mary Starke Harper Hall; or from the Editorial Team.

(3) Videos may be submitted; those will be uploaded by the Editorial Team.